User Guide
General HelpOutput & Customer Data
Shipment receipt file, allows you to generate a file which will contain tracking data ie. consignment & parcel numbers of all shipments created for the previously imported file. The system also allows you to specify the fields that you wish to include for example
- Delivery Address Line 1
- Postcode
- Service code
- Delivery Address Line 3
The Consignment and Parcel Number are mandatory fields, meaning you cannot remove these fields from the shipment receipt file, you can only adjust the order of the file and location of these two fields.
The shipment receipt file will only be generated at the end of a imported file, also only if Auto Create is ticked within the shipment receipt file setup.
Customers will likely use this feature to pull data back from the web into there own Order Management System
You can setup the export of the shipment receipt file by following the below instructions.
Navigate to the Shipping section, then click Imports once there select Shipment Receipt from the drop down selection under File Definition.
Setting up the File Layout
From the Shipment Receipt section you can setup the file layout / template of the file that will contain tracking information.
The data file field order section contain the Mandatory Fields - Additional fields can be added from the Available Fields section by one of the three ways:
- ADD ALL: This will copy all of the Available Fields into the Data File Field order section to be added to the job import template.
- ADD: This allows individual fields to be added into the Data File Fields order section as required; click the required field and click the Add button.
- CLICK & DRAG: Click and drag the individual files to be added into the Data File field order section as required.
Once the fields required for the Shipment Receipt template have ben selected, click the Save button to save the changes to the template.
The order of the select fields can be amended by either:
- MOVE UP/MOVE DOWN - Click the required field and use the MOVE UP or MOVE DOWN buttons to relocate the field within the template.
- CLICK AND DRAG: Click and Drag the required field to relocate the field within the template.
Once the layout has been setup, you can specifty the location the file will be exported too.
Export Directory
This works like the import directory, you will enter in a file path not including the file name for example.
Eg. C:\DPD\exports\
Field Delimiter
The field delimiter section is where you can select the character that is used to specify the start of each new column within your export file being created.
We offer the choice of several delimiter characters, they are as follows.
Comma (,) / Pipe (|) / Semi-colon (;) / Tilde (~) / Tab (blank predefined space)
Import Extension
The export extension is a customiazable field. you may specify any 3 character exstension as long as the file is a text delimited file, some example exstensions are as follows.
Eg: .CSV / .TXT / .DPD
Auto Create File
The file will only be created if you tick the box Auto Create File, this will initiate the creation of file for every file imported into the web system.
Similar to the Import Shipment Configuration screen, you can also do this with your Customer Address book, and amend the fields imported in the file.
File Definition
Click on Imports, you will need to change the File Definition drop down from Shipment to Delivery Address Book
The same Process applies to the definition of the Customer Address Book.